REPUBLIC OF PERILO MINISTRY OF EXTREME SITUATIONS
SOP 2: DISASTER DETECTION NETWORK REPORT
1. Purpose: This standard operating procedure establishes a standard format for Disaster Detection Network reports forwarded from Disaster Detection Network stations to the National Emergency Operations Center. The use of a standard format (a) reduces the possibilities that important information will not be inadvertently omitted, (2) assists preparers of reports in categorizing and organizing information for users of the document, (3) speeds transmission, and (3) assists users by presenting information in a standard way.
2. Application: This format will be used for all disaster reports initiated by stations in the Disaster Detection Network.
3. Preparation: The Report will be prepared according to the following guidelines:
a. For those entries with standard responses provided, use the standard response in all cases.
b. Write telegraphically. Edit carefully to retain meaning but also to limit the length of any section to what can easily be transmitted and copied as a voice message.
c. Avoid superlatives or words and phrases that do not contribute to meaning. The facts should speak for themselves.
d. Qualify as necessary with key words at the start of the entry where data is approximate (use "approximate"), based on incomplete reports (use "incomplete"), may be out of date (give date-time of data), is of low confidence (use "low confidence"), or otherwise should be used with caution.
e. Never make assumptions about conditions - all data reported should be based on reports or field observations by staff or qualified observers.
4. Timeliness: Preparation and forwarding of reports should not be delayed by the absence of complete information. Complete, absolutely accurate information is almost impossible to achieve in an ongoing event. Even partial or uncertain information, identified as such, is valuable when decisions must be made under emergency conditions.
5. Transmission:
a. Reports may be transmitted by any available communications means.
b. When transmitting the report by voice (by telephone, cellular telephone, satellite telephone, radio, or internet telephone call) read only the line number and the text of the actual report. Do not read the text that identifies the material on the line. The following is an example of a report as it would be read for voice transmission:
DISASTER DETECTION NETWORK REPORT
LINE 1 - Emergency
LINE 2 - 7
LINE 3 - Initial
LINE 4 - 142136
LINE 5 - Highway accident
LINE 6 - Divide switchback Highway 1
LINE 7 - 17 vehicle collision in fog
LINE 8 - 10 ambulances
LINE 9 - Divide Constabulary Barracks 0433-0034
c. When transmitting by fax, use a preprinted form as shown in this Standard Operating Procedure. If no form is available, list the number and the text of the actual report, not the identifying material.
d. When transmitting by electonic mail or teleautowriter, list the number and the text of the actual report, not the identifying material.
DISASTER DETECTION NETWORK REPORT
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LINE 1 |
PRECEDENCE: |
Emergency |
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LINE 2 |
STATION NUMBER:
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LINE 3 |
TYPE REPORT (initial, followup, termination):
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LINE 4 |
AS OF TIME (day in numbers - 24 hour clock time):
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LINE 5 |
EVENT TYPE (the basic type of disaster):
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LINE 6 |
LOCATION (as accurately as possible using place name, latitude and longitude, or national grid location): |
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LINE 7 |
STATUS (short description of impact, response, degree to which problem is controlled, etc.):
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LINE 8 |
ASSISTANCE REQUEST (single most critical immediate resource need):
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LINE 9 |
CONTACT (name and telephone number or call sign and radio frequency): |
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